Catoosa County Board of Commissioners are seeking sealed written Proposals, from qualified vendors, to provide records digitization services which include scanning, formatting, indexing, and shredding for our Public Defender’s Office.

Bid Documents are available on the County Website at: www.catoosacountyga.gov/bids 

BID SUBMISSION

TWO (2) copies of your bid must be sealed and delivered in person, by mail or overnight delivery services to:

Josh Smith, Projects Administrator

800 Lafayette Street

Ringgold, GA 30736           

By 2:00 p.m. EST on Thursday, August 27, 2026. Bids received after said time will not be accepted. 

The envelope shall state: “RFP – 2026-18 Public Defender Scanning Services” to prevent accidental opening. Bids shall be identified on the exterior of the sealed envelope with all the information required by law, including the name of the project and the Respondent's name and address. 

QUESTIONS CONCERNING BID

All written questions or concerns regarding the Bid must be made via email only.

The Deadline for questions is Friday, August 21, 2026, by 12:00 p.m. 

Send to: [email protected] No contact is to be made with any other employee of Catoosa County. Such contact may result in disqualification from the bid process. 

REQUIREMENTS

Responder must have minimum Worker’s Comp and General Liability Insurance in full force and effect.  No Bid will be considered unless it is accompanied by satisfactory evidence that the Respondent holds any and all necessary or required Federal, State or local licenses and/or permits. Pursuant to O.C.G.A. § 13-10-91, all contractors and sub-contractors performing work within the State of Georgia on a contract with a public employer must register and participate in a federal work authorization (E-verify). Catoosa County will require certification from Respondent that this requirement has been met. Each Respondent shall submit with its Bid a copy of current Business License &/or Occupational Tax Certificate issued in the state of Georgia. If Respondent cannot provide this License, it will be required to obtain one from Catoosa County if it is awarded this contract. Qualifications of the Respondent will be reviewed before the Award of the Contract. 

Catoosa County reserves the right to accept or reject any and all bids, to waive formalities, technicalities, or irregularities and to re-advertise if necessary.  The contract between Catoosa County and the selected responder shall be subject to the payment agreement drawn up between Catoosa County and the selected responder. 

Any bid submitted in response to this Request shall remain open for acceptance by the Board, and same shall be honored by the contractor, for a period of SIXTY (60) days from the date set forth hereinabove for the receipt of Bids.